The following Supreme and State forms are required for end-of-year awards, but that is not why you should fill them out and submit them on time. If you are not sure why you should be submitting the forms, keep reading

Supreme Form 185 – Report of Officers Chosen for Term

• The Supreme Council needs an accurate list of Council Officers
• This enables the Supreme Council to communicate on topics with the appropriate Council Officers

State Form VSS4 – Council Delegates

• The State Council needs to know who will represent the Council at the Annual Meeting. Delegates are the only ones able to vote, and they receive per diem to help cover expenses for mileage, meals, entertainment, and lodging.

State Form VSS6 – Officers and Contact Information

• Information for the State Directory is taken from the form
• The State Council needs to know some of the Council’s key position holders so those brothers can be contacted directly as needed.

Supreme Form 365 – Service Program Personnel Report

• Notifies Supreme Council of Service Program Leads, including:
  • Safe Environment Required Positions
    • Program Director, Community Director, Family Director
  • Membership Director and Retention Chairman
    • Councils cannot suspend members if these are unfilled
• Enables Supreme Council to communicate on topics with Service Program Leads

Supreme Form 1295 – Council Audit Report

• Review and validate the financial records maintained by the Financial Secretary and Treasurer
• Required to maintain Council bonding
• Records number of members in arrears
  • Important for retention/suspension/affiliate process

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Supreme Form 1728 – Annual Survey of Fraternal Activities

• Documents hours of service and financial contributions of the Council
• Useful for Supreme Council to show impact Knights have worldwide
• Used to help the Knights of Columbus maintain their 501(c)(3) status

Supreme Form SP-7 (Columbian Award)

• Provides information on service programs and events conducted, levels of participation, and financial contributions.

Supreme Form 10784 – Fraternal Program Report

• Councils are encouraged to fill out this online form for every event and activity they complete. The form is interactive and information changes depending on the Faith in Action Program selected at the top of the form.
• Captures number of participants, hours of service, and financial contributions.
• Helps Supreme Council collect data. A PDF is returned to submitter for Council records and submission to State as needed.
• The long term objective is to record data into a Supreme database that will integrate with the SP7 and Form 1728, reducing end-of-year work for these two forms.

State Form VSS9 – Report Date of Death

• Family of deceased brother will receive a letter and Mass card from the State Deputy.
• Deceased brother will be included in the necrology at the Annual State Meeting Memorial Mass.

Supreme Form STSP – State Council Service Program Awards Entry Form

• Enters the Council in one of the four program areas (Faith, Family, Community, Life).
• One award in each area is presented at the Annual State Meeting.
• Award winners are entered into the Supreme level awards.